Keeping your Business Safe with a Document Scanning Service

| October 2, 2013 | 0 Comments

Businesses can go through a huge number of documents and notes every work day. Whether it is details of the latest financial matters or simply things that you need to remember to do, they are all to be kept as records of your business journey. In this digital age more and more business owners are turning towards digital storage and document scanning for a multitude of reasons. Here are some of the key reasons you should consider scanning those integral documents this year.


In case of environmental hazards

There are many hazards faced by businesses, from flooding all the way through to fire and these cannot be overlooked. All businesses will have some form of insurance to cover the costs of damage, but there are many documents that simply cannot be replaced however much insurance coverage you have. This is the most obvious reason to begin the process of having your documentation scanned; once they are stored within a server they are accessible if the worst was to happen.

This isn’t to say that you shouldn’t, or you don’t need to keep the originals, but digital data cannot be burnt during a fire. This is a big undertaking though, so why not have a look at what certain companies can do to help you, like in the following link: http://www.ironmountain.co.uk/whatwedo/document-scanning-archiving.


Protecting your key data from external threats such as theft

Document theft is a real and business crippling threat. The outcome of document theft can break a business’s future, especially if the theft leads to stolen revenue or similar.  Have a look at your current document storage and ask yourself how easy it would be to steal, whether it would mean breaking into your offices or simply taking from your bag on your commute home.

Digitised documentation has many safety measures keeping it secure in storage. Depending upon how the documentation is being stored, there will be a mixture of firewalls and passwords protecting your documentation against attacks. Along with this you are removing the physical danger of having your documents stolen.

Finding documentation with ease

The one problem with having paper documents is that you need space to store them. From filing cabinets to boxes stored under desks; paper documents are not space saving. By storing your documents in a cloud based system, you will not only save space but save time finding those important pieces of information.

Let’s face it, not many of us have the time to sift through the filing cabinets to find that singular piece of paper. Using online storage, you can look up files in the same manner as you do for documents stored on your computer. Simply save them to the cloud and pull them up at the click of a button – it’s that simple.

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Category: Business and Politics

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